Start of Day Procedures

The first person to log on to SoleMate at the Start of each Day must count the float in the cash drawer or till for the day. This is important because at the End of each Day or shift SoleMate again asks you to count the float and take this amount out of the till. This means that all other cash remaining in the till is your takings for the day and for banking.

At the End of the Day, SoleMate balances your till and calculates the banking for you by breaking down the sales into sales by cash, cheques, and credit card / EFTPOS receipts.

The Start of Day procedure is as follows:
1. At the opening screen, enter your Staff code and press ENTER.
2. If you are the first user of the system for the day, SoleMate automatically “Clocks you on”. Press ENTER to confirm this.
3. At the Daily Float Entry screen, SoleMate asks you to count the float and then enter the number of each denomination of note or coin. Move up and down using the TAB button.
4. SoleMate now shows the total of your float in the bottom right-hand corner of the screen.
5. If this is not correct go back and make changes.
6. If it is correct, or when you have made the necessary changes, press ENTER.
7. You will then be taken back to the Staff code ready to start for the day.

End of Day / Cash Up

The End of Day procedure is also called Cash Up.
Some stores run the cash-up module at the end of each shift as well as at the end of each day. This ensures that each operator or teams of operators are responsible for the cash in the till during their shift.
SoleMate breaks down the sales made since the last end of day by cash, cheques, credit cards and EFTPOS. This is displayed as SYSTEM TOTALS.
End of day cash up requires you to count the float, take it out of the till and then count the cash, cheques and credit card vouchers remaining in the till. This is your takings for the day and the amount to be banked. Enter these totals in the ACTUAL TOTALS column.
No Variance
Click on the tick. The program will close down and a receipt will print

Variance
If there are any variances between the SYSTEM and ACTUALS total, the till will have to be recounted and receipts checked.

End of Day / Cash Up

1. Enter your Staff code and press ENTER to get to the Main menu.
2. Select END OF THE DAY.
3. At the End of Day screen, SoleMate asks you to count the original float and then enter the number of each denomination of note or coin. Move up and down using the TAB button on the keyboard. When you have finished, press ENTER.
4. SoleMate now shows you the total of your float in the bottom right-hand corner of the screen.
5. If this is not correct press Tab to go back to make the appropriate denomination and make changes.
6. If it is correct, or when you have made the necessary changes, press the forward arrow.
7. The next screen asks you to count any cash left in the till and then enter the number for each denomination, moving up and down between the fields using the TAB on the keyboard. This will be the receipts from your Cash Sales and will be the banking amount.
8. SoleMate now shows you the banking total in the bottom right-hand corner of the screen.
9. If this is not correct press Tab to go back to make the appropriate denomination and make changes.
10. If it is correct, or when you have made the necessary changes, press the forward arrow.
11. The next screen shows the SoleMate totals for the sales (System Totals) and the amount you have counted (Actual Totals).
12. Enter the totals of all cheque and credit card and EFTPOS vouchers in the till moving up and down the fields using the tab key.
13. If there is a variance between the amount of money and vouchers that you have counted and the amount that SoleMate has calculated, this variance will be displayed in the bottom left-hand corner of the screen.
14. If there is a variance, recount cash, cheques, etc. and reenter totals. If you still have variances go through the store history to reconcile each transaction.
15. If it is correct, or when you have made the necessary changes, press the tick.

16. There should be NO variances.